Template

Employee IT Handover Form

Document IT asset handover during employee role changes or exits.

Purpose

This form documents the complete IT handover when an employee changes roles or leaves the company. It ensures no assets are lost and no access is missed.

Section 1: Employee Details

Name: Full name
Employee ID: Unique identifier
Department: Current department
Last Working Day: Date of departure or role change
Handover To: Name and department of receiving person

Section 2: IT Assets

Asset	Asset Tag	Serial Number	Condition	Returned
Laptop
Phone
Monitor
Accessories

Section 3: Access Revocation

Email account: Disabled on [date]
VPN access: Revoked on [date]
All applications: Access removed on [date]
Physical access cards: Returned on [date]

Section 4: Data Transfer

Emails forwarded to: [name]
Files transferred to: [name/location]
Projects transferred to: [name]

Related reading

Resource

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Exit Clearance Policy Template

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IT Offboarding Checklist for Employee Exits

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Employee Exit Clearance Policy Template

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IT Onboarding Cost Calculator

Add up hardware, software, and IT setup time to see what onboarding a new hire really costs — per person and across a year.

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