IT Onboarding Cost Calculator

Every new hire needs a laptop, software, and IT time to get set up. Add it up to see what onboarding really costs per person and across a year — and where a clean asset and provisioning process saves money.

Per New Hire

New hires per year24 hires/year

Hardware per hire (laptop, peripherals)

₹

Software / licenses per hire (per year)

₹

IT setup time per hire (hours)4 hours

IT hourly rate

₹

Cost per onboarding

Hardware₹60,000

Software / licenses₹12,000

IT setup time₹2,000

Per hire₹74,000

Annual onboarding cost

Across 24 hires a year:

₹17,76,000

Standardise onboarding with asset assignment and an offboarding checklist so kit comes back.

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Indicative only. Real costs vary by role, device choice, and how much can be reused from returned assets — adjust the figures to your situation.

Calculator FAQ

What is the IT Onboarding Cost Calculator?

Add up hardware, software, and IT setup time to see what onboarding a new hire really costs — per person and across a year.

Is the IT Onboarding Cost Calculator free to use?

Yes — the it onboarding cost calculator on workro desk is completely free. No signup is required; enter your numbers and read the result instantly.

Who is the IT Onboarding Cost Calculator for?

It is built for Indian SMEs and in-house IT teams who want a quick, honest number before committing budget or vendor decisions.