Preventive Maintenance

Preventive maintenance & work order software

workro desk turns reactive break-fix into planned upkeep. Set a maintenance schedule on any machine — by calendar, like every three months, or by usage, like every 500 run-hours — and the work order is generated automatically the moment it falls due, assigned and ready, so nothing slips because someone forgot.

Technicians work a clear checklist, log the spare parts consumed straight from your inventory and capture downtime, then close the job — and the asset’s service history, cost and reliability update on their own. Due and overdue reminders reach your team, and an AI assistant can draft a sensible schedule and checklist from the machine’s make and model.

Calendar & meter schedules

Schedule service by calendar or by run-hours, kilometres or cycles — or both, whichever comes first — so every machine is maintained on the basis that actually matters for it.

Auto-generated work orders

When a schedule falls due, workro desk creates the work order for you, with the right asset, priority and lead time, so planned maintenance never depends on someone remembering.

Checklists & sign-off

Each work order carries the inspection checklist for that service, with pass or fail and measured readings, so the job is done the same thorough way every time and signed off on the record.

Parts & cost capture

Log the spare parts consumed straight from inventory; stock is decremented and the parts cost rolls up onto the work order, so every service is costed against the asset automatically.

Downtime & availability

Capture when a machine goes down and comes back, building an availability picture alongside the MTBF and MTTR your tickets already produce for each asset.

AI plan suggestions

Unsure of intervals? An AI assistant suggests a sensible maintenance schedule and checklist from the asset’s make, model and category, which you review and save.

Preventive Maintenance: FAQ

How is this different from tickets?

Tickets handle reactive break-fix; maintenance handles planned, recurring upkeep. A preventive work order is generated on a schedule, carries a checklist, and rolls forward automatically once completed, while a ticket is raised after something has already gone wrong.

Can I schedule by run-hours instead of dates?

Yes. Choose calendar intervals, meter-based intervals such as run-hours, kilometres or cycles, or both. Log meter readings on the asset and a meter-based service falls due the moment the interval is reached.

Which plan includes maintenance?

Preventive maintenance and work orders are included on every paid plan, from Starter onward. Paid plans differ only by asset capacity and storage, never by which features you can use.

Does it use my spare parts and vendors?

Yes. Parts consumed on a work order come straight out of your inventory and the cost rolls up automatically, and you can assign a service to an internal admin or an external vendor, logging a vendor visit against the work order.

Get preventive maintenance and the rest of workro desk — free to start.