Printer Maintenance Checklist Template

Why Printer Maintenance?

Printers are the most neglected IT equipment — until they break during a critical presentation. Regular maintenance prevents 80% of printer issues.

Daily Tasks

• Check paper levels
• Clear any paper jams
• Verify toner/ink levels

Weekly Tasks

• Clean scanner glass and rollers
• Check for error messages or warnings
• Verify network connectivity

Monthly Tasks

Clean interior with compressed air

Check firmware version

Review print queue for stuck jobs

Verify driver updates

Download the Checklist

Download the Printer Maintenance Checklist