Password Manager Policy Template

Why Mandate Password Managers?

Reusing passwords across sites is the #1 cause of credential-based breaches. Writing passwords down is the #2 cause. Password managers eliminate both problems by generating and storing unique, complex passwords for every account. A policy mandating their use is the single highest-impact security improvement most companies can make.

Policy Requirements

• Tool selection: Company-approved password manager (1Password, Bitwarden, or similar).
• Master password: Minimum 16 characters, never shared, not stored digitally.
• MFA on vault: Multi-factor authentication required on the password manager vault itself.
• No other storage: Passwords must not be stored in browsers, spreadsheets, sticky notes, or email.
• Sharing: Use the password manager's secure sharing feature for shared accounts. Never share passwords via email or chat.

Download the Template

Download the Password Manager Policy Template