Hardware Procurement Checklist India

Why a Procurement Checklist?

Hardware procurement without a checklist leads to wrong specs, missed warranties, untagged assets, and compliance gaps. A structured process ensures every purchase is documented, every asset is tracked, and every vendor meets your standards.

Pre-Procurement

• Define requirements: specifications, quantity, budget
• Get technical approval from IT Head
• Get financial approval from Finance
• Check inventory for surplus assets that can be redeployed

Vendor Evaluation

• Evaluate at least 3 vendors
• Verify GSTIN and PAN on GST portal
• Check vendor references
• Compare pricing including GST
• Review warranty terms

Receipt & Setup

• Verify items against purchase order
• Record serial numbers immediately
• Apply asset tags (barcode/QR code)
• Create asset record in registry
• Configure device (OS, software, security)
• Assign to user with acknowledgment

Download the Checklist

Download the Hardware Procurement Checklist