How to Migrate Your Company Email Domain

Why Migrate Email?

Common reasons: cost reduction, better features, compliance requirements, or company acquisition. Email migration is one of the most sensitive IT operations — data loss is unacceptable.

Migration Steps

• Plan: Choose new provider, set up accounts, schedule migration during off-hours
• Export: Export all email, contacts, and calendar data from current provider
• Import: Import data into new provider. Verify counts match.
• Configure: Set up MX records, SPF, DKIM, DMARC for new provider
• Test: Send test emails, verify delivery, check spam filters
• Switch: Update DNS MX records. Wait for propagation (24-48 hours).
• Verify: Confirm all email is flowing to new provider