Company Email Signature Policy Template

Why Standardise Email Signatures?

Inconsistent email signatures look unprofessional. Missing confidentiality notices create legal exposure. Bloated signatures waste screen space. A standardised signature policy ensures every email represents your company well.

Required Elements

• Name: Full name as the employee prefers to be addressed.
• Title: Job title (not department — keep it simple).
• Company: Company name (consistent spelling and capitalisation).
• Contact: Phone number and/or email (not both — keep it concise).
• Confidentiality notice: One-line legal disclaimer.

Download the Template

Download the Email Signature Policy Template