Data backupDisaster recoveryHow-toData protection
How to Backup Your Company Data: Complete Guide
workro desk team·6 min read·10 November 2025
The 3-2-1 Rule
Keep 3 copies of your data, on 2 different media types, with 1 copy off-site. This ensures you can recover from any single point of failure.
What to Backup
- Email (all accounts)
- File servers and shared drives
- Databases (CRM, helpdesk, finance)
- Server configurations
- Critical SaaS data (export regularly)
Backup Frequency
| Data Type | Frequency | Retention |
|---|---|---|
| Critical databases | Daily + hourly incremental | 30 days |
| File servers | Daily incremental, weekly full | 90 days |
| Continuous | 2 years |
Testing
Test backups monthly. Restore a random file. Verify integrity. Document results. An untested backup is not a backup.
Ready to fix faster?